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NovaKern
NovaKern legal
PRIVACY

Privacy Statement

This Privacy Statement explains how NovaKern and ContractDecision handle information submitted through supplier contract and supplier email workflows.

Provider
FP-Operations
Contact
info@usenovakern.com
Effective date
2026-06-14
NovaKern

Short version

ContractDecision and Decision Inbox process business information to provide workflow outputs such as risk summaries, decision indications, recommended actions and draft replies. Do not submit information that is not needed for the workflow.

2. What information we may process

Depending on the workflow you use, we may process the following categories of information:

Company name, contact name and business email address.
Supplier name, contract title, email subject and workflow context.
Uploaded supplier contracts, supplier emails or business text submitted for analysis.
Workflow metadata such as selected language, workflow type, submission time and credit/payment status.
Payment information handled through Stripe, such as payment confirmation and credit purchase metadata.

3. Why we process information

To provide the requested ContractDecision or Decision Inbox workflow output.
To send the result, status updates or payment-required messages by email.
To manage free use, paid credits, Premium Review requests and operational logs.
To improve reliability, security, error handling and abuse prevention.
To comply with administrative, tax, accounting or legal obligations where applicable.

5. Third-party services

The workflows may use external service providers to operate the service. These may include:

OpenAI or another AI provider for generating workflow output.
Make for workflow automation and routing.
Google Workspace or Gmail for sending results and operational emails.
Google Sheets or similar tools for credit, payment and operational logging.
Stripe for payment processing and checkout.

1. Who is responsible

The service is provided by the provider named on this page. Questions about privacy or data handling can be sent to the contact email listed above.

4. Use of AI systems

Submitted content may be processed by AI systems to generate a structured business risk and decision indication. The output is not legal advice and should be reviewed by a human before use.

6. Retention

We keep workflow data only as long as needed for providing the service, handling support, maintaining operational records, managing credits and meeting legal or administrative obligations. Retention periods may differ per data category.

7. Your rights

Depending on applicable law, you may have rights to access, correct, delete, restrict or object to the processing of your personal data. You can contact us using the email address on this page.

8. Security and limitations

We use reasonable technical and organizational measures to protect submitted information. No online service can guarantee absolute security. Users should avoid submitting unnecessary personal data, special-category data or unrelated confidential information.

9. International processing

Some service providers may process data outside your country or the European Economic Area. Where required, appropriate safeguards should be used by those providers.

10. Cookies and analytics

The website may use essential functionality, hosting, analytics or embedded services. If analytics or tracking tools are added, this Privacy Statement and any cookie notice should be updated accordingly.

11. Changes to this statement

This Privacy Statement may be updated when the service, workflows, providers or legal requirements change. The effective date indicates the current version.

Use NovaKern workflows with clear privacy boundaries

Start ContractDecision for supplier contracts or contact us if you have questions about data handling.